Privacy Policy - 360HCX

Privacy Policy

Your privacy matters. Learn how we protect your information

Last Updated: March 26, 2026 | Version 2.0

Candidate Privacy Information

Your Data, Your Control: As a job seeker, you have control over your personal information and how it's used on our platform.

1. Information We Collect from Candidates

When you register as a candidate, we collect:

  • Personal Identification: Full name, email address, phone number, date of birth, location
  • Professional Information: Work experience, education, skills, certifications, portfolio links
  • Resume/CV: Uploaded documents containing your professional history
  • Job Preferences: Desired job titles, salary expectations, preferred locations, work type (remote/onsite)
  • Application History: Jobs you've applied for, application status, communication with employers
  • Account Activity: Login times, profile views, search history, saved jobs

2. How We Use Candidate Data

Your information helps us provide better services:

  • Match you with relevant job opportunities
  • Share your profile with potential employers
  • Send job alerts and recommendations
  • Improve our matching algorithms
  • Communicate about applications and platform updates
  • Analyze job market trends and candidate preferences
  • Prevent fraud and ensure platform security

3. Information Sharing with Employers

When you apply for jobs or make your profile visible:

  • Employers can view your profile information, resume, and application details
  • Your contact information is shared only when you apply or consent
  • Employers may contact you via email or phone regarding opportunities
  • You can control profile visibility in privacy settings
  • We never share your data with third parties for marketing without consent

4. Resume & Document Storage

  • Your resume is stored securely in encrypted format
  • You can upload multiple versions of your resume
  • You can delete or update your resume at any time
  • Resumes are shared only when you apply or enable public search
  • We retain resumes as long as your account is active

5. Job Application Data

  • Application records are kept for tracking purposes
  • Employers may retain application data in their systems
  • You can withdraw applications and request data deletion
  • Application status and feedback may be shared with you

Employer Privacy Information

Business Data Protection: We treat your company information with the highest level of security and confidentiality.

1. Information We Collect from Employers

When you register as an employer, we collect:

  • Company Information: Company name, registration number, industry, size, location, website
  • Account Administrator: Name, position, email, phone number of authorized representatives
  • Job Postings: Job descriptions, requirements, salary ranges, benefits, hiring details
  • Hiring Activity: Applications received, candidate interactions, hiring decisions
  • Payment Information: Billing details, subscription plans, transaction history
  • Company Branding: Logo, company description, social media links, culture information

2. How We Use Employer Data

  • Create and manage your company profile
  • Post job openings and manage applications
  • Process payments and manage subscriptions
  • Provide analytics on job posting performance
  • Communicate about account status and platform updates
  • Verify company legitimacy and prevent fraud
  • Improve employer tools and features

3. Candidate Data Access

  • You can view candidate profiles only when they apply or opt-in
  • Candidate data must be used solely for recruitment purposes
  • You may not share candidate data with third parties without consent
  • You are responsible for complying with data protection laws
  • Retain candidate data only as long as necessary for hiring

4. Job Posting Data

  • Job postings are publicly visible on our platform
  • You control which jobs are active or closed
  • Job performance metrics are provided for your analysis
  • Candidate applications are stored for your reference
  • You can export application data for your records

5. Compliance Requirements

  • You must comply with all applicable employment laws
  • You are responsible for data protection in your hiring process
  • We may verify company information for security purposes
  • Violations may result in account suspension

General Privacy Practices

1. Data Collection Methods

We collect data through:

  • Direct Input: Information you provide during registration and profile setup
  • Platform Usage: How you interact with our services (applications, searches, views)
  • Cookies & Tracking: To improve user experience and analyze platform performance
  • Third-Party Integrations: If you connect external accounts (LinkedIn, Google, etc.)
  • Communications: Emails, support requests, and feedback you provide

2. Cookies and Similar Technologies

We use cookies to enhance your experience:

Cookie Type Purpose Duration
Essential Cookies Required for platform functionality (login, security) Session/Persistent
Preference Cookies Remember your settings and preferences 1 year
Analytics Cookies Understand how users interact with our platform 1 year
Marketing Cookies Personalize ads and content (opt-in required) 1 year

3. Data Security

We implement robust security measures:

  • Encryption: All data is encrypted in transit (SSL/TLS) and at rest
  • Access Control: Strict role-based access to personal data
  • Regular Audits: Security assessments and vulnerability scans
  • Data Minimization: We only collect data necessary for platform functionality
  • Secure Storage: Industry-standard data centers with physical security
  • Incident Response: Procedures for data breach notifications

4. Data Retention

How long we keep your data:

  • Active Accounts: Data retained while account is active
  • Inactive Accounts: Data retained for 2 years after last activity
  • Deleted Accounts: Data anonymized or deleted within 30 days of deletion request
  • Legal Requirements: Some data retained as required by law (tax, compliance)
  • Anonymized Data: Aggregated analytics data may be retained indefinitely

5. Third-Party Services

We use trusted third-party services:

  • Cloud Hosting: Secure infrastructure providers
  • Email Services: For communications and notifications
  • Payment Processors: For subscription and payment handling
  • Analytics: To improve our services (Google Analytics, etc.)
  • Customer Support: Tools to manage support requests

All third parties are vetted and bound by data protection agreements.

6. International Data Transfers

  • Data may be transferred to and processed in countries with different data protection laws
  • We ensure appropriate safeguards are in place for international transfers
  • We comply with GDPR, CCPA, and other applicable regulations
  • You have rights regarding your data regardless of where it's processed

7. Children's Privacy

  • Our platform is not intended for users under 18 years old
  • We do not knowingly collect data from minors
  • If we discover data from a minor, it will be deleted immediately
  • Parents/guardians may contact us to remove their child's information

Your Privacy Rights

You Have Control: Depending on your location, you have specific rights regarding your personal data.

1. Right to Access

You can request a copy of all personal data we hold about you, including:

  • Categories of data collected
  • Purpose of processing
  • Sources of data collection
  • Third parties with whom data is shared
  • Data retention period

2. Right to Rectification

You can correct inaccurate or incomplete data:

  • Update your profile information anytime through your account
  • Request corrections to data that cannot be self-updated
  • Provide supporting documentation for corrections

3. Right to Erasure (Right to be Forgotten)

You can request deletion of your data when:

  • Data is no longer necessary for the purpose collected
  • You withdraw consent (where consent is the legal basis)
  • You object to processing and there's no overriding legitimate interest
  • Data has been unlawfully processed
  • Legal obligation requires erasure

4. Right to Restrict Processing

You can limit how we use your data:

  • While verifying data accuracy after correction request
  • When processing is unlawful but you oppose deletion
  • When we no longer need data but you require it for legal claims
  • While verifying overriding grounds for processing after objection

5. Right to Data Portability

  • Receive your data in a structured, commonly used format
  • Transfer your data to another service provider
  • Applicable to data provided by consent or contract
  • Includes profile information, resume, application history

6. Right to Object

You can object to:

  • Processing for direct marketing (opt-out available in settings)
  • Processing based on legitimate interests
  • Automated decision-making and profiling
  • Scientific/historical research purposes

7. Rights Related to Automated Decision-Making

  • We use automated systems for job matching and recommendations
  • You can request human intervention for significant decisions
  • You can express your point of view and contest decisions
  • We explain the logic behind automated decisions upon request

8. How to Exercise Your Rights

To exercise any of these rights:

  • Self-Service: Update settings in your account dashboard
  • Email: Send requests to privacy@360hcx.com
  • Phone: Call our privacy team at +1 (555) 123-4567
  • Mail: 123 Business Avenue, Suite 100, New York, NY 10001

We respond to all requests within 30 days. Identity verification may be required.

9. Data Protection Officer (DPO)

Our Data Protection Officer oversees privacy compliance:

  • Email: dpo@360hcx.com
  • Phone: +1 (555) 123-4567 ext. 801

10. Supervisory Authority

If you're unsatisfied with our response, you have the right to lodge a complaint with your local data protection authority.

Important: We are committed to protecting your privacy. By using 360HCX, you acknowledge that you have read and understood this Privacy Policy. For questions or concerns, please contact our privacy team.